Detalhe da Oferta:
The Position
We are looking for a highly organised, proactive and resilient professional to join VALTENOR as Executive Assistant & Office Manager, supporting the CEO and Executive Committee in a fast-moving, international and highly operational environment.
This is a senior support role with direct exposure to strategic decision-making and day-to-day executive operations.
The role combines:
. Executive Assistant responsibilities
. Office Management
. Operational coordination
. Internal communication support
. Organisational support to the Executive Committee
. International coordination
. The position will also coordinate and supervise the day-to-day activity of the office reception/administrative support function, ensuring smooth office operations and alignment with executive priorities.
. The ideal candidate must feel comfortable operating in environments where priorities evolve quickly, structures remain agile and execution speed is critical.
Main Responsibilities
Executive Support to CEO
. Complex calendar and agenda management
.Coordination and prioritisation of meetings
. International travel coordination and logistics
. Preparation of executive documentation and presentations
. Follow-up of priorities, pending matters and action points
. Communication management and filtering
. Coordination with lawyers, advisors, suppliers, banks and external stakeholders
. Anticipation of needs and operational support in day-to-day execution
. Support in internal coordination between Portugal, Spain and international operations
Executive Committee Support
. Coordination of Executive Committee meetings
. Preparation and follow-up of action points
. Monitoring of priorities and deliverables
. Coordination between departments and business units
. Support in reporting and executive communication
.Assistance in maintaining operational alignment across teams
Office Management & Operational Coordination
. Oversight of office operations and daily organisational flow
. Coordination and supervision of reception and administrative support activities
. Supplier and service-provider coordination
. Assistance in improving workflows and organisational efficiency
. Coordination of visits, meetings and corporate activities
. Management of office-related operational needs
. Support in maintaining a highly professional, agile and efficient working environment
Profile We Are Looking For
Experience
. Previous experience supporting CEOs, Managing Directors or Executive Committees
. Experience in dynamic and demanding environments
. Strong organisational and prioritisation capabilities
. Ability to handle multiple priorities simultaneously
. Experience interacting with senior stakeholders
. Comfortable working with high levels of autonomy and responsibility
. Previous experience coordinating office operations and/or administrative support teams will be highly valued
Experience in:
. engineering,
.telecommunications,
. infrastructure,
. consulting,
. investment firms,
. multinational companies,
. or fast-growing organisations
. will be highly valued.
Key Competencies
. Excellent organisational skills
. Strong anticipation capability
. High level of discretion and confidentiality
. Emotional maturity and resilience
. Calm under pressure
. Pragmatic and solution-oriented mindset
. Flexibility and adaptability
. Strong communication skills
. Ability to bring structure into dynamic environments
. Strong sense of ownership and accountability
. Natural coordination and leadership capability
Languages
Mandatory:
. Portuguese � fluent/professional
. Spanish � fluent/professional
. English � fluent/professional
Additional languages will be positively valued.
Technology & AI
. The company strongly embraces technology and AI tools as part of daily operations and organisational efficiency.
. The ideal candidate should feel comfortable using:
. Microsoft Office Suite
. Teams / Outlook / Excel / PowerPoint
. AI productivity tools such as ChatGPT, Copilot or similar
. Workflow and organisational tools
Being open to technology and continuous adaptation is essential.
What We Offer
. Direct exposure to senior leadership
. International and highly dynamic environment
. High visibility role with real impact
. Long-term project within a growing international group
. Opportunity to work closely with strategic and operational decision-making
. Agile, entrepreneurial and execution-oriented culture
. Professional environment focused on trust, ethics and operational excellence
Location:
St� Tirso - Zona Industrial da Ermida
Application:
Please send your resume to:
We are looking for a highly organised, proactive and resilient professional to join VALTENOR as Executive Assistant & Office Manager, supporting the CEO and Executive Committee in a fast-moving, international and highly operational environment.
This is a senior support role with direct exposure to strategic decision-making and day-to-day executive operations.
The role combines:
. Executive Assistant responsibilities
. Office Management
. Operational coordination
. Internal communication support
. Organisational support to the Executive Committee
. International coordination
. The position will also coordinate and supervise the day-to-day activity of the office reception/administrative support function, ensuring smooth office operations and alignment with executive priorities.
. The ideal candidate must feel comfortable operating in environments where priorities evolve quickly, structures remain agile and execution speed is critical.
Main Responsibilities
Executive Support to CEO
. Complex calendar and agenda management
.Coordination and prioritisation of meetings
. International travel coordination and logistics
. Preparation of executive documentation and presentations
. Follow-up of priorities, pending matters and action points
. Communication management and filtering
. Coordination with lawyers, advisors, suppliers, banks and external stakeholders
. Anticipation of needs and operational support in day-to-day execution
. Support in internal coordination between Portugal, Spain and international operations
Executive Committee Support
. Coordination of Executive Committee meetings
. Preparation and follow-up of action points
. Monitoring of priorities and deliverables
. Coordination between departments and business units
. Support in reporting and executive communication
.Assistance in maintaining operational alignment across teams
Office Management & Operational Coordination
. Oversight of office operations and daily organisational flow
. Coordination and supervision of reception and administrative support activities
. Supplier and service-provider coordination
. Assistance in improving workflows and organisational efficiency
. Coordination of visits, meetings and corporate activities
. Management of office-related operational needs
. Support in maintaining a highly professional, agile and efficient working environment
Profile We Are Looking For
Experience
. Previous experience supporting CEOs, Managing Directors or Executive Committees
. Experience in dynamic and demanding environments
. Strong organisational and prioritisation capabilities
. Ability to handle multiple priorities simultaneously
. Experience interacting with senior stakeholders
. Comfortable working with high levels of autonomy and responsibility
. Previous experience coordinating office operations and/or administrative support teams will be highly valued
Experience in:
. engineering,
.telecommunications,
. infrastructure,
. consulting,
. investment firms,
. multinational companies,
. or fast-growing organisations
. will be highly valued.
Key Competencies
. Excellent organisational skills
. Strong anticipation capability
. High level of discretion and confidentiality
. Emotional maturity and resilience
. Calm under pressure
. Pragmatic and solution-oriented mindset
. Flexibility and adaptability
. Strong communication skills
. Ability to bring structure into dynamic environments
. Strong sense of ownership and accountability
. Natural coordination and leadership capability
Languages
Mandatory:
. Portuguese � fluent/professional
. Spanish � fluent/professional
. English � fluent/professional
Additional languages will be positively valued.
Technology & AI
. The company strongly embraces technology and AI tools as part of daily operations and organisational efficiency.
. The ideal candidate should feel comfortable using:
. Microsoft Office Suite
. Teams / Outlook / Excel / PowerPoint
. AI productivity tools such as ChatGPT, Copilot or similar
. Workflow and organisational tools
Being open to technology and continuous adaptation is essential.
What We Offer
. Direct exposure to senior leadership
. International and highly dynamic environment
. High visibility role with real impact
. Long-term project within a growing international group
. Opportunity to work closely with strategic and operational decision-making
. Agile, entrepreneurial and execution-oriented culture
. Professional environment focused on trust, ethics and operational excellence
Location:
St� Tirso - Zona Industrial da Ermida
Application:
Please send your resume to: